How to get Brevo invoices
Step-by-step guide to downloading your Brevo invoices.
Last verified: 2026-04-24
Step-by-step: download invoices from Brevo
- 1
Sign in and pick the right account
Go to app.brevo.com and sign in with the account that owns the subscription. Click your account name in the top-right corner, then choose My Plan or Billing & Plans. If you have access to more than one Brevo account (common if you are a consultant or part of an agency that set up separate accounts per brand), use the account switcher first. Billing is scoped per account, so picking the wrong one shows the wrong history.
- 2
Open the Billing section
From the top-right menu, select Billing & Plans. The direct URL is app.brevo.com/billing/plan. The page shows your current plan, email volume tier, active add-ons, and a left-hand sidebar with links to Plan, Payment methods, and Billing history. You need to be an Admin on the account to see Billing. Regular users see the app but not the billing layer.
- 3
Go to Billing history and download PDFs
Click Billing history in the Billing sidebar. You see a table of charges covering your subscription, SMS credit top-ups, WhatsApp credit top-ups, transactional email add-ons, and any pay-as-you-go purchases. Each row has a download icon that gives you the PDF invoice. Brevo issues one PDF per charge, which means a month can easily produce five or six separate documents if you top up credits.
- 4
Check Transactional Email billing separately
If you use Brevo's Transactional Email API (the SMTP relay previously known as Sendinblue SMTP), its dedicated plans and credit packs sometimes appear under a separate Transactional Email billing tab inside the app. Open Transactional then Settings then Billing to confirm. On older accounts this is a distinct history from the marketing subscription. Newer unified accounts show everything in one place, but it is worth verifying before you close the month.
- 5
File the PDFs by charge type
Rename each file with a consistent pattern such as date-brevo-amount-type, where type is subscription, sms-topup, whatsapp-topup, or transactional. Brevo does not group charges by month into a single document, so a finance team that files by invoice number quickly loses the thread. Grouping by charge type makes the VAT column on your Brevo PDFs line up cleanly with the expense categories in your accounting software.
About Brevo billing
Brevo ships your emails, your SMS, your WhatsApp messages, and a side of CRM. The accounting side of it, though, is four different billing streams landing on four different schedules with four different PDFs.
If you came to Brevo through the Sendinblue rebrand, or you top up SMS credits during a campaign spike, or you use the Transactional Email API alongside the main marketing plan, the monthly PDF hunt gets tedious faster than the product itself ever slows you down.
The easiest Brevo billing mistake is treating the subscription invoice as the whole story. SMS top-ups, WhatsApp top-ups, and Transactional Email credit packs each produce their own separate PDFs on their own dates, and none of them show up on the subscription PDF. A single active month can generate five or six documents across four different charge streams.
About Brevo
Brevo, rebranded from Sendinblue in 2023, is a multi-channel customer engagement platform covering email marketing, SMS, WhatsApp, transactional email, CRM, forms, and live chat. Founded in 2012 and headquartered in Paris as Brevo SAS, the company added a Seattle office to serve North American customers while keeping its French legal entity and French VAT registration. Its pricing is layered: the subscription plans (Free, Starter, Business, Enterprise) scale with monthly email volume, while SMS, WhatsApp, and pay-as-you-go Transactional Email credits are bought separately in top-up packs. Every stream generates its own invoice PDF, which is what makes reconciliation fiddlier than most finance teams expect on signup.
Manual vs automated
| Manual | Automated with Inbox Ledger |
|---|---|
| Sign in and switch to the correct Brevo account | Connect Brevo once in Inbox Ledger |
| Open Billing and Plans then Billing history | Subscription, SMS, WhatsApp, and Transactional invoices all land in your dashboard automatically |
| Download the subscription PDF | Brevo and Sendinblue vendor records merged at ingest |
| Check SMS top-up history and download each pack | Export to Drive, Sheets, or your accounting system |
| Check WhatsApp top-up history and download each pack | |
| Check Transactional Email billing on older accounts for a separate tab | |
| Rename every file and forward to your accountant |
Why people stop doing this by hand
A single Brevo Starter plan with no SMS and no Transactional add-on is fine to handle manually. One PDF a month, downloaded in under a minute.
The pain starts the moment you activate a second channel. An active marketing team on the Business plan with SMS enabled for appointment reminders and WhatsApp enabled for customer service easily produces five or six PDFs a month, issued on different days, in different parts of the dashboard. Finance teams working to a 5-day close find the Brevo hunt eats a full hour by itself once you also factor in the Sendinblue vendor merge and the VAT verification on every charge type.
Agencies running Brevo accounts for multiple clients face a multiplied version of the same problem. Each client has their own Brevo account, their own login, their own billing history, and their own credit top-up schedule. The Brevo API exposes usage data but not invoice PDFs, so DIY automation hits a wall at the document layer. The only way out is either a dedicated tool or a spreadsheet nobody wants to maintain.
Next step
One Brevo account on a flat monthly plan with no top-ups: the dashboard is enough. A multi-channel setup with SMS, WhatsApp, Transactional Email, or several client accounts: connect Brevo to Inbox Ledger once and let every stream of PDFs land where your accountant actually looks.
Where to look in the dashboard
- Account menu (top-right) → Billing & Plans is the main hub with Plan, Payment methods, and Billing history
- Billing → Billing history is where every PDF lives, one row per charge
- Account Settings → My Company is where your legal entity name, billing address, and VAT ID are stored
- Transactional → Settings → Billing is the separate tab for Transactional Email add-on plans on older accounts
- Account Settings → Users is where you control which teammates have Admin access and can see Billing
- Automation → Credits (inside SMS or WhatsApp modules) shows credit balances and top-up history before the charge hits Billing
Before you start — quick checklist
- Your legal entity name and billing address appear on the invoice, not just the account email
- French VAT (20 percent) is broken out as a line item if you are an EU B2C customer, or correctly omitted under reverse charge if you added a valid VAT ID
- Subscription invoices cover the expected billing period (monthly or annual), with no accidental pro-rated lines from a mid-cycle plan change
- SMS and WhatsApp credit top-ups are listed as their own PDFs, separate from the subscription invoice
- Transactional Email add-on charges are accounted for, whether they land in the main Billing history or a separate Transactional Email tab
- The seller on the PDF is Brevo SAS (French entity), not Sendinblue, for anything issued after the 2023 rebrand
Pro tips
- Brevo rebranded from Sendinblue in 2023. Older invoices say Sendinblue, newer ones say Brevo, and accounting software reads them as two vendors. Merge the records manually once, or let Inbox Ledger normalize the vendor name at ingest time so your P and L stops double-counting.
- The monthly subscription (Free, Starter, Business, Enterprise) bills on email volume per month. SMS and WhatsApp are separate pay-as-you-go credits that you top up in packs. Running out of credits during a campaign triggers an auto top-up on some accounts, which lands as a surprise PDF your CFO will ask about.
- Brevo SAS is a French legal entity headquartered in Paris, with a Seattle office for US operations. EU B2C customers pay French VAT at 20 percent. EU B2B customers with a valid VAT ID registered in Brevo get a reverse-charge invoice. US customers get a no-VAT invoice. Add your VAT ID in Account Settings before your first charge, because past invoices cannot be rewritten.
- Annual plans are invoiced upfront in one PDF covering 12 months. Monthly plans generate a PDF every month. Switching from monthly to annual mid-cycle produces a credit note for the unused monthly portion plus a new annual invoice, which is correct but clutters the history.
- Transactional Email (the Sendinblue SMTP heritage) can live on either a subscription plan or a pay-as-you-go credit pack. If you bought credits, each credit pack is a separate PDF dated at purchase, not at usage. Reconciling against actual sending volume requires pairing the invoice with the usage report, which Brevo does not do for you.
- Team members with the Admin role see Billing. Regular users do not. If your bookkeeper needs PDF access, add them as an Admin on the account, not as a regular user. There is no billing-only role in the self-serve product.
Skip this entirely. Automate Brevo invoices
Inbox Ledger scans your email for Brevo invoices, extracts the data with AI, and syncs it to QuickBooks, Xero, or Google Sheets. No manual downloads.
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