How to get US Foods invoices
Step-by-step guide to downloading your US Foods invoices.
Last verified: 2026-10-20
Step-by-step: download invoices from US Foods
- 1
Sign in to MOXē at order.usfoods.com
MOXē is the US Foods ordering and account platform for business customers, on desktop, tablet and the mobile app. Sign in at order.usfoods.com with your usfoods.com/order credentials. If you never got a login, your US Foods sales representative sets one up. When you bookmark the page, US Foods notes that a bookmark saved from the redirect points at the multi-factor sign-in step, so edit the bookmark to the plain order.usfoods.com address.
- 2
Open Invoices & Payments from the My Business menu
On desktop, open the My Business menu and select Invoices & Payments. On mobile or tablet, the same section sits under More (or Menu, then My Business). The landing page shows the total open balance and any overdue amount, plus your 10 most recent invoices and credits across every US Foods account connected to your user ID. Select View All Invoices to open the full list.
- 3
Filter the list to the period you are closing
The All Invoices & Credits page preloads the last 90 days. Use the status chips (Overdue, Unpaid, Partially paid, Paid) or the Filter tool to search by transaction number, PO number, issue date, account name or account number, and use the calendar to reach older dates. Each row shows the customer, transaction type, customer PO, issue date, amount, amount due, due date and status.
- 4
Download one invoice or a whole batch
For a single document, open the record number or the three-dot menu and choose View, Download or Print. For a batch, tick the select boxes on the left, then choose Download at the lower right and pick a format. US Foods offers PDF, CSV Full, CSV Lines, Excel Tab, Excel Flat, QuickBooks and XML. PDF is what your bookkeeper files; the CSV and QuickBooks formats are for import.
- 5
Pull credit memos and the Invoice History report
Credit memos appear in the same All Invoices & Credits list, so filter by transaction type to collect them for the period. For reconciliation, open Reporting from the My Business menu and run Invoice History, which lists order dates, invoice dates, totals, taxes, case counts and other charges, and downloads as CSV or XLSX.
About US Foods billing
US Foods invoices live in MOXē, the US Foods ordering platform. Sign in at order.usfoods.com, open the My Business menu and choose Invoices & Payments. From there you can filter by date, status or PO number, then download one invoice or a whole batch as PDF, CSV, Excel or a QuickBooks file.
The download is the easy part. The work for a restaurant or a multi-unit operator is the volume: deliveries several times a week, one invoice per delivery, and a credit memo every time a case arrives short or damaged.
Collect the credit memos with the invoices. They sit in the same All Invoices & Credits list in MOXē. A month of invoices without its credits overstates food cost, and the supplier statement will not tie to your books.
About US Foods
US Foods is a foodservice distributor that supplies restaurants, healthcare and hospitality operators across the United States. Customers order, pay and manage invoices in MOXē, which US Foods describes as managing your account all in one place, with no need for separate apps. A US Foods invoice is a supplier invoice for a delivery. A business with several locations can have several US Foods accounts connected to one login, which means several invoice trails to close each month.
Manual vs automated
| Manual | Automated with Inbox Ledger |
|---|---|
| Sign in to MOXē | Bulk-download a month of PDFs from MOXē |
| Open Invoices & Payments | Add them to Inbox Ledger |
| Widen the date range past 90 days | AI extracts vendor, totals and line items |
| Select invoices and credits and download them | Each invoice is matched to its bank payment |
| Rename and file the PDFs | Bills are pushed to QuickBooks Online or Xero |
| Key or import each one into your books | |
| Tick each payment off against the bank statement |
Why people stop doing this by hand
A kitchen that takes three US Foods deliveries a week produces around a dozen invoices a month per location, plus credits. Typing them in is slow, and the real problem shows up later: an invoice paid twice, a credit never applied, a price that crept up on a staple item and nobody noticed until food cost looked wrong.
The MOXē reports help with totals, but they do not tell you which bank payment covered which invoices. That matching is what your bookkeeper does at month end, line by line.
Inbox Ledger connects to Gmail, Outlook or IMAP with read-only access, finds invoices and receipts, extracts the data with AI, matches them to bank statement transactions, and pushes bills to QuickBooks Online or Xero. For US Foods, the honest path is to bulk-download the PDFs from MOXē and upload them, then let the matching do the month-end work.
Next step
One location and a handful of deliveries a week: download from MOXē at month end and you are fine. Several locations, a bookkeeper who keeps asking for the credits, or a backlog of months to clean up: pull the PDFs in bulk and run them through Inbox Ledger, and read our guide to restaurant invoice management for the full workflow.
Where to look in the dashboard
- My Business → Invoices & Payments is where invoices, credits and the account balance live
- My Business → Reporting holds Invoice History, Detail Data and Product Usage reports
- The page footer → Customer Service → Request Credit starts a credit request on desktop
- On mobile and tablet, invoices are under More (or Menu, then My Business)
Before you start — quick checklist
- Every US Foods account number for every location you run shows up in the list
- Credit memos for shorts, mispicks and returns are downloaded with the invoices they adjust
- Case counts on the invoice match what you signed for at delivery
- The customer PO on the invoice matches your purchase order, if you issue them
- The date range covers the whole period, not only the default 90 days
- Invoices marked Paid in MOXē match a payment you can find on your bank statement
Pro tips
- The invoice list loads the last 90 days by default. Widen the date range before you decide an older invoice is missing.
- Bulk download is the fastest way to catch up. Select a month of invoices and credits at once and download them as PDF for your records, then decide separately whether you want the CSV or QuickBooks file for import.
- Book credit memos as vendor credits against the original invoice, not as a separate bill. Food distributors issue many small credits for shorts and returns, and they are easy to lose.
- Invoice History filters on the delivery date. US Foods says the delivery date equals the invoice date in most cases, so a delivery that slipped can land in the next week's report.
- Report downloads stay in Download History for 15 days, so save the file somewhere permanent the same day.
- Bill pay lets you select several invoices in one payment and schedule it up to 14 days out. Note which invoices each payment covered so the bank line matches cleanly later.
Skip this entirely. Automate US Foods invoices
Inbox Ledger scans your email for US Foods invoices, extracts the data with AI, and syncs it to QuickBooks, Xero, or Google Sheets. No manual downloads.
Extract your first 10 invoices freeFrequently asked questions
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